Minutes - September 2012

Baldwin First United Methodist Church

Church Council Minutes

September 24, 2012



Council Members:  Donna Curran, Kathleen Thomas, Darren Lawrenz, Chris Lawrenz, Bill Clement, Clay Thomas, David Reed, Mike Curran, Martha Harris

Staff:  Pastor Paul Babcock, Eva Durand, Shelly Todd

Advisory members: Becky Thomas, Michelle Swain


Bill brought the meeting to order at 7:04 pm. His devotion was inspired by the recent 11th anniversary of 9/11 with an essay by Robert Matthews. It pointed out that God is always in control and that it is never too late to accept Christ.


Donna moved that the minutes from the August 27 meeting be accepted. The motion was seconded by Kathleen. The motion carried.


There were no members from the congregation present requesting to speak to the Council.



Darren reported he will be replacing Adam Hazelwood as chair of the Trustees through the end of the year. The finance committee asked the trustees for the current value of the parsonage. Per the Discipline, 2% of the value of the property must be held in reserve for maintenance of the parsonage. Because the appraisal cannot be located, it was decided that the replacement value assessed for insurance will be used. Donna Curran moved, with Kathleen Thomas seconding, that the church retain $5000 for the parsonage maintenance fund. The remaining balance of the parsonage fund will be used to reduce the principal balance on the mortgage. Motion passed.

Bids are also being taken to replace carpet in the sanctuary and chapel. David Reed reported on parsonage maintenance issues. The facility usage policy has been approved, except for one section, and will soon be brought to the Council. The playground area has been cleaned with further work pending.


Staff/Pastor Parish Relations Committee

Chris reported for Pastor Parrish that their policy and procedure manual is now done. The coffee talk for the congregation was hosted September 16 featuring the finance committee. They are working on the budget. Mike announced that all group budget numbers are due by October 15.


Technology/Communications Team

Becky Thomas reported for the communication and technology team. Dennis Long is still assisting with the web. Becky will no longer function as the chair of the committee but will continue to work on the web. Nat Martin and Sam Cheek, the other team members will continue posting the Vine and all other church communications on the web and the other duties of the team. Richard Wellman continues to provide historical information for the website as well.



The finance report was given by Martha Harris. Mike stated that instead of doing a congregational appeal, members need to share the need for increased giving by word of mouth. While spending has decreased, we still lack in giving to meet our budget by around $12,000. The policy pending to move inactive accounts will be delayed until next year as it is a bookkeeping function. Bill reported the stewardship campaign will begin in October and will have members speak during worship regarding the main financial areas of the church. Staff recognition will be the first Sunday with a mailing and pledge cards following later in the month.


Youth Ministries

Eva reported the youth will be doing mission work. On Sept 30 they will be participating in the Crop Walk. On October 6 they will travel to Chanute for a one day mission event hosted by the CCYM. On October 18 they will travel to work with Restore Joplin upon referral from the conference. The fall kickoff was well attended. Jr. High Sunday school teachers have been recruited: Barbara Pressgrove, Trisha Enright and Kelly Heinicke. Senior high student Abby Clem will also assist.


Children’s Ministries

Shelly announced she and Beth O’Neil will be attending the Kid Min conference in Chicago hosted by Group publishing. There are 3 new Baker students working in the nursery. No Sunday school will be held on October 21, due to Maple Leaf. November 18 will be Bible Sunday with a record of 13 kids receiving bibles. She will combine Bible study with a Kid Min celebration with children taking part in the worship leadership. Cokesbury changed their curriculum for Sunday school so the new bibles will be a Common English translation so the Bibles will follow the new curriculum language.


Pastor Paul

Paul reported the annual All-Church Conference will be Tuesday November 6 at 7pm. He is in the midst of a sermon series on United Methodism which was requested and is well received.


Other reports

Donna Curran reported that the United Methodist Women hosted 86 women for their district meeting last Saturday. Missions and UMM will be holding their annual chili feed during Maple Leaf and are seeking volunteers. UMW will be holding their annual bake sale during Maple Leaf as well.


With no further business, Bill adjourned the meeting at 8:20 pm.


Respectfully submitted,

Michelle Swain


News Flash

Last Sunday of the Month


One worship service only

10:45 a.m. Blended Worship

Traditional Service at 8:30

We have added a traditional worship service at 8:30 on Sunday mornings. Our 10:45 service is still a contemporary/blended service. Come and join us for worship!

Food Pantry
A reminder that there is an increasing need for donations to the Food Pantry.  We are serving 100-plus persons each week.

Contact Information


704 8th St.
PO Box 25
Baldwin City, KS 66006





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