Council Minutes Nov 2011

Baldwin First United Methodist Church

Church Council Minutes

November 28, 2011



Staff:   Pastor Paul Babcock, Eva Durand, Shelly Todd

Council Members:  Council Chair Bill Clement, Olivia Beins, Donna Curran, Mike

Curran, Carolyn Groves, Martha Harris, Adam Hazelwood, Christina Lawrenz,      Darren Lawrenz, Clay Thomas, Kathleen Thomas

Advisory Members:  Katherine Cook, Laura Dickinson, Michelle Swain

Guests:  Bill DeMoss, Sue Ann Kleist, Tom Kleist,


Bill opened the meeting at 7:10 p.m. with a scripture from the Beatitudes:  “Blessed are the peacemakers: for they are the sons of God.”


Approval of Previous Minutes


Bill offered clarification of the financial statement offered in the minutes of September 26, 2011.  Carolyn moved and Chris seconded the motion to accept the minutes as presented.  The motion carried.

Kathleen moved and Carolyn seconded to approve the minutes of October 24, 2011.  The motion carried.



Laura Dickinson addressed the current situation of the Community Food Pantry.  She indicated there was an 853% growth in family usage from 2008-2011.  In November of 2011, the pantry served 179 families representing 567 individuals.  The Missions Committee continues to work to be good stewards of existing resources as well as to discover creative options.  Everyone is welcome to come work at the pantry.

The Missions Team is gearing up for work day on Martin Luther King Day.




Mike and Martha offered balance sheets to explain the overall finances of October with graphs to explain the shortage of funds that have occurred this fiscal year.  At this time, we show $1,844 less income than expenses.

The finance committee presented a budget comparing the proposed budget of 2012 to the actual budget of 2011 and a long range view of budgets dating from 2008.  The total proposed unrestricted budget is $277,632.00 for an increase of 6.56% increase from last year.   Adam moved and Chris seconded to accept the proposal of the finance committee as the actual budget for 2012; the motion carried.




Darren reported that the trustees are still making progress on the parsonage.  The loan was approved at a 4.25% interest rate with 20% ($37,000) down.  When the final appraisal is in, they can proceed with plans.  The closing date is set for December 7th

Three more requests for use of the church building have been received.  The trustees have continued to work on policies and procedures.



Chris shared that job descriptions are complete.  The committee plans to meet with the staff at the beginning of the year and work on policies and procedures next year.  They will also meet with Eva to determine the job description of the position of assistant youth director.    



Eva shared that Bishops’ Round-up Lock-in and leaf-raking were the youth activities in November.  They are exploring changing the Mission Trip location for next summer.  There is a need for one Jr. High and one Sr. High Sunday School teacher.

Shelly is busy getting kids ready for the Christmas pageant.  She is looking for a Sunday School teacher for 2nd and 3rd grade.         Seven children received bibles on Bible Sunday.

Paul thanked the committee for their work during the year.  Different groups throughout the church have been asked to take responsibility for the lighting of Advent candles.  Pastor Paul’s goal for 2012 is to organize a confirmation class of 7th graders.




The ABC loan was renewed.  The plan is still to have the loan paid off by June of 2012.


There will not be a council meeting in December.  Instead, there will be a gathering of council members, advisors, and staff at the Clement home on December 12th at 6:00 p.m.  There will be soup and dessert; guests will bring a food item.


December 11th is the Great Soup Cook-off.


The next meeting will be January 23, 2012.

Bill closed the meeting with a prayer at 8:55 p.m. 


Respectfully submitted,

Katherine Cook


News Flash

Last Sunday of the Month


One worship service only

10:45 a.m. Blended Worship

Traditional Service at 8:30

We have added a traditional worship service at 8:30 on Sunday mornings. Our 10:45 service is still a contemporary/blended service. Come and join us for worship!

Food Pantry
A reminder that there is an increasing need for donations to the Food Pantry.  We are serving 100-plus persons each week.

Contact Information


704 8th St.
PO Box 25
Baldwin City, KS 66006




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